Writing A Formal Letter

 


Visitors: 1,820

In English there are a number of conventions that should be used when writing a formal or business letter. Furthermore, you try to write as simply and as clearly as possible, and not to make the letter longer than necessary. Remember not to use informal language like contractions.

The return address should be written in the top right-hand corner of the letter. The Address of the person you are writing to is the inside address and it’s should be written on the left, starting below your address. Different people put the date on different sides of the page. You can write this on the right or the left on the line after the address you are writing to. Write the month as a word. Salutation or greeting like “Dear Sir or Madam”, if you do not know the name of the person you are writing to. It is always advisable to try to find out a name. If you know the name, use the title (Mr. , Mrs. , Miss or Ms, Dr, etc. ) and the surname only. If you are writing to a woman and do not know if she uses Mrs. Or Miss, you can use Ms, which is for married and single women.

Ending a letter is better with “Yours Faithfully” if you do not know the name of the person. “Yours Sincerely” is used if you know the name of the person. Sign your name and then print it underneath the signature. If you think the person you are writing to might not know whether you are male of female, put you title in brackets after your name.

The first paragraph should be short and state the purpose of the letter- to make an enquiry, complain, request something, etc. The paragraph or paragraphs in the middle of the letter should contain the relevant information behind the writing of the letter. Most letters in English are not very long, so keep the information to the essentials and concentrate on organizing it in a clear and logical manner rather than expanding too much.

Last Paragraph
The last paragraph of a formal letter should state what action you expect the recipient to take- to refund, send you information, etc. The following abbreviations are widely used in letters: ASAP = as soon as possible
cc = carbon copy (when you send a copy of a letter to more than one person, you use this abbreviation to let them know)
enc. = enclosure (when you include other papers with your letter)
pp = per procurationem (A Latin phrase meaning that you are signing the letter on somebody else's behalf; if they are not there to sign it themselves, etc)
PS = postscript (when you want to add something after you've finished and signed it)
PTO (informal) = please turn over (to make sure that the other person knows the letter continues on the other side of the page)
RSVP = please reply
That’s basically all you have to know to write a formal letter.

Jennifer Burns is the head of customer care center at Custom-Writing.org, essays custom .

Having completed a number of academic assignments himself, Jennifer uses her knowledge to provide individualized customer support to students, who order thesis writing and writing a critique

(566)

Article Source:


 
Rate this Article: 
 
Writing Business Letters - Tutorial 3: Writing a Quality Letter
Rated 4 / 5
based on 5 votes
ArticleSlash

Related Articles:

Lucrative Sales Letter Writing - 4 Steps to Make Money With Sales Letter Writing

by: James Krawder (June 22, 2007) 
(Writing and Speaking/Writing)

Quick Sales Letter Writing - 9 Ways to Make More Profit With Sales Letter ..

by: Mark Fortimer (July 06, 2007) 
(Writing and Speaking)

Profitable Sales Letter Writing - 7 Key Steps to Get Started With Sales Letter .

by: Mark Fortimer (June 20, 2007) 
(Writing and Speaking)

Targeted Sales Letter Writing - 9 Steps to Create More Money in Sales Letter ..

by: James Krawder (June 12, 2007) 
(Writing and Speaking)

Productive Sales Letter Writing - Start Earning with Sales Letter Writing

by: Mark Fortimer (May 11, 2007) 
(Writing and Speaking)

Business Letter Writing - Writing a Business Letter, Offline or Online I

by: Raymond Nesa (April 05, 2007) 
(Writing and Speaking)

Business Letter Writing - Writing a Business Letter, Offline or Online II

by: Raymond Nesa (April 05, 2007) 
(Writing and Speaking)

Free Cover Letter Examples Make Your Cover Letter Writing Simple

by: Peter Fisher (August 03, 2006) 
(Business/Resumes Cover Letters)

7 Sales Letter Writing Methods Anyone Can Use To Write A Throat Grabbing Sales ..

by: Rasheed Ali (June 21, 2007) 
(Writing and Speaking)

Writing Business Letters - Tutorial 3: Writing a Quality Letter

by: Robin Henry (October 07, 2005) 
(Business)