Have you ever come to the end of your day and felt you didn't get anything done? Most of us would say an unproductive day is due to our lack of organizational skills. Actually, the problem may not be our inefficiency but how we count our activities. The way we look at our day may cause us to have unrealistic expectations of how much time is available.
Everyone has a number of routine jobs that must be done each day, week and month. Routine tasks may represent 60% to 70% of our day. In addition to everything else, we all have to eat, sleep and maintain a variety of possessions. If we don't take care of the daily chores they will simply require more time from us the next day. Yet, when you think about what you got done that day you rarely count all the regular things you do.
Also, life itself is unpredictable. If there is one thing you can count on it's that the unexpected will occur frequently. We are all familiar with Murphy's Law, which states, “the unexpected will happen at the worst possible time". Unfortunately, unplanned events can take a big bite out of your day.
When you come to the end of the day and you have that awful feeling that the day was wasted, either mentally review or physically write down everything you did. You'll be pleasantly surprised at how much you actually accomplished. Making a list will help you realize that there are many routine tasks, which take up a significant amount of time each day. If you had an unexpected crisis, rather than spend time being frustrated it happened, accept that it simply takes time to deal with these things. Listing your activities will help lessen the feeling that the day was a waste and leave you feeling better about your organizational skills.
Please see our post on organizing paperwork and getting rid of clutter