It often starts with budget. When you’re considering an event, a wedding or an anniversary party or even a corporate event, the temptation is to decide not to use an event coordinator because it will add to the cost.
But there is another way to look at it. An event coordinator in Melbourne is a specialist in the business and knows all sorts of ways of doing things that you as an amateur just are not aware of. An event coordinator might not be able to save you money, but, look at it this way, they might not actually cost it.
What do event coordinators do?
It depends on what you want them to do. At one end of the spectrum, an event coordinator in Melbourne can do absolutely everything after an initial meeting with you. Working with your instructions they can find a venue, book the event and decorate it. They can also provide a DJ or a string quartet, get the gifts organised, book hotels for the guest and arrange for the wedding flowers in Melbourne too.
At the other end, they can take on two or three of these roles, the ones you really don’t want to get involved in or you don’t know what to do for the best.
How can they affect the budget?
The advantage an event coordinator has is that they are in the business. They have worked with all of the other professionals in the business in the past and they know who are the good, reliable partners in Melbourne. They know which people and places to work with.
They are also connected into the real costs. So effectively, you’re harnessing their buying power and instead of paying at the top price for every single item, you use the event planners market knowledge.
Give them a budget
The easiest way to work with an event planner is to tell them your basic vision and then to give them a budget to work with. The first thing the planner will do is tell you if your vision and budget match. You might be delighted or you might realise that you’re not going to get solid gold gifts for all the attendees on budget of $4.50. The planner will give you a great sense of reality.
Then they will go to work on your behalf. They will do things you’d never have thought of. There will be a master timeline which sketches out your event minute by minute. You will not keep to the plan, that’s how these things go, but the existence of it means you can adjust when something happens.
Dealing with disaster
The planner will also be able to head things off before they occur. They have seen it all before, so when the wedding flowers for the Melbourne nuptials are way late, or the string quartet has become a trio because the double bass has been stolen, they will have ideas on what to do.
Think of an event planner as a friend and not a cost item. It will work for you.