Over the last few years, email has become an indispensable part of the business workflow. The advancement of email usage has not only created security and storage issues but more and more businesses are finding themselves obliged to maintain a backup of all emails for years to come. This is where email archiving has proved to be the way forward for businesses.
Email archiving comprises two main functions - a means of capturing email messages and affecting their movement to a physical archive, and an archiving engine that indexes email content for search and applies policies that hold their movement.
This is exactly what happens in an email archiving service, but offerings vary in the way those functions are split between the provider side and the customer. Some services work entirely in the cloud; others simply offer cloud-only email archiving services, while some others offer both.
Small to medium-sized businesses (SMBs) are looking for a powerful email archiving service, which could help them boost their productivity levels and company performance.
However, with so many archiving services available in the market, with an array of packages to choose from, it can often be a little overwhelming to know where to start. Given below are the things to look for when selecting an email archiving solution for your business.
1. A Value for Money : There is a myriad of email archiving solutions for you to choose from, but you must ensure to choose the right package to suit both your budget and, certainly, your business requirements. For instance, if you are looking for an email archive to run on a personal server, you could consider a basic email archiving service; however, if security threats are becoming a growing concern for your business, it might be worth investing in an advanced protection, which will secure an organisation against malware or spam, whilst allowing you to control your email both during and after and emergency. So you will not have to worry about any harmful ransomware threats.
2. Advanced Search Options : Choose a server that allows you to take control of your environment, offering extensive archive storage that can grow with your business data, whilst providing instant access to archival information. With Email Archiving, you can easily manage data governance, company compliance, and data storage using tools.
3. Security : Every company wants to focus on the business’s general operations over worrying about security threats. An email archiving solution can ensure the business user that their information is protected, as advanced security measures will ensure all your important data is stored in one location with an in-place archive.
4. Reliability : It is important that you pick a cloud-based solution that will not let you down. An investment in such an email archive service that can guarantee a 99.9% uptime, ensuring reliability and performance, is always recommended.
So, if you want to improve productivity, simplify regulatory and internal compliance, and provide built-in protection against security threats, such as malware and spam, whilst offering data loss prevention features and improving the company’s overheads, you should consider a cloud-based email archiving solution that provides an advanced security protection for your large enterprise.
Don’t wait until it’s too late. It’s time to start archiving your email today and enjoy real peace of mind.
Securence is a leading provider of enterprise email filtering software that offers email protection and security services such as cloud email security, email encryption, email archiving ( Securence.Com/Email-archiving ) and continuity solutions to small and large businesses. To learn more about our email filtering solutions, visit Securence.Com/solution.