Email Archiving in Outlook – Wonderful Feature: An archive file in Microsoft Outlook emailing application is a PST file that has the collected email data (including attachments that come with emails, body text etc). Email archiving is a wonderful feature that prevents slowness of the application and also prevents the online data storage limit of the mailbox to exceed. Also, it gives the facility to refer your old email data stored, which is not deleted but saved in these PST archive files.
Problems with Too Many PST Archive Files: Gradually with time and constant usage of Outlook email application, your email data would keep on accumulating. You might be creating PST archive files recurrently to prevent slowness of the application and to prevent the online data storage limit of the mailbox to exceed. However, this huge collection of PST archive files can become a nuisance than an advantage. We would talk about the potential problems that can be created due to too many PST archive files, which are as follows:
: A large number of PST archive files can be very cumbersome to manage and difficult to handle. However, your trouble can be terminated if you combine Outlook archive files into single PST file, which would be a lot easier & much more convenient to handle & mange. You can merge Outlook archive files by using a third-party tool (like SysTools PST Merge software).
Constant usage of your Microsoft Outlook email client for many years can led to the accumulation of numerous PST archive files, which can cause difficulty if you want to search for any old email information in these archive files. You would need to look into so many PST archive files to find the information your want, which is time wasting and annoying. If you merge Outlook archive folders and merge Outlook archive multiple files into a single file using a third-party tool (like SysTools PST Merge software), then it would be unproblematic for you to search the information from that one single file.
You want to transfer your email data from your old system to your new PC, which is apparently seeming difficult due to multiple PST files that you had created mistakenly. Imagine a case where you first archived old data (over 2 months old). Then you archived data again (4 months old) and again (3 months old) and so on. While doing so, the data got saved in several archive PST files (archive. pst, archive1. pst and so on). Now, you want only one archive PST file which you can easily transfer it to your new PC in one go. For this, you can combine archive folders in Outlook and can combine Outlook archive files into a single file using a third-party tool (like SysTools PST Merge software). Then, it would be easier for you to transfer your email data.
- How to Merge Outlook Archive Files into Single File? To merge PST archive files, you can easily entrust a third-party tool. Only thing you should ensure is a proper analysis of available tools before settling on a particular product. This is required to prevent investment in a non-performing tool. Analysis can be done by evaluating the software using their Demo Versions, which are mostly available for free download. One high-performing and result-oriented tool is SysTools PST Merge software. It is a simple and intuitive tool that you can easily use to merge PST archive files into a single file. Employment of advanced technology ensures successful results. Also, the process to merge Outlook archive files using SysTools PST Merge software would not affect email data originality.