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Document Sharing Services - A Handout


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User Advantages

For users, Windows Sharepoint Services (WSS) 3.0 provides. . .

  • Blogs
  • Dedicated Websites
  • Project Tracking
  • Update information via email
  • Template and Master page definitions
  • Workflow
  • Ability to synchronize list data using RSS
  • Controlled feature access

SharePoint is designed in such a way that it would eventually takeover the Exchange Server's public folder functionality.


SharePoint is available in two different flavors. They are

1) Windows SharePoint Services

2) SharePoint Portal Server

SharePoint Portal Server runs on SQL Server. It comes with Microsoft Database Engine (MSDE), which is a watered-down version of SQL Server. But, most organizations will have to use a full blown SQL Server deployment to run it. The Server is built on top of WSS.

Web Parts

The website is completely customizable. The Home page contains a list of events, announcements, and links. The interesting part is that each of these sections is made up of separate Web parts. A Web part is nothing more than a block of ASP code or HTML. SharePoint provides you such an environment, where you can join multiple Web parts to create a Web page. The WSS does have built-in user management. As an Admin, you can easily control which employee can create a website. The employee, on his part, can either give access to everybody or limit the access to his/her selected coterie.

In WSS homepage, Modify Shared Page link (directly above the WSS logo) allows you to remove unwanted Web Parts, add additional Web Parts, or to rearrange the placement of the Web parts on the screen. Users will be able to create a dedicated website just by clicking Create link; no coding required. Users can also add contact information, share, and store documents, create surveys, store pictures, and initiate discussions.

Sharepoint can act as a document repository also. The document library concept of it does exactly this kind of function. Users can check out a document, make changes, and check the document in. This functionality prevents users from making simultaneous changes. You can also store multiple versions of the documents. Alerts can also be set to know whenever new documents are added to the document library. The main difference between WSS and SharePoint Portal Server is that the latter is not only designed to index huge numbers of documents which exists across multiple locations, but also to search specific content within a vast store of indexed content.


WSS enables all sizes of organizations to increase the efficiency of their processes and productivity by using it. Using it, documents and information can be catered to all the employees, who are spread across different geographical boundaries.


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