Collaboration Software: Index of Collaboration Software Technologies

 


Visitors: 605

Collaboration Software

Collaboration Software, also known as group collaboration software or groupware, is software which allows cooperation on a business document between multiple parties on multiple computers. Collaboration software also allows the integration and merging of document changes and versions on a business document.

There are two types of collaboration software: IT centered and low IT involvement. IT-centered collaboration software, like many document and content management platforms, requires new IT infrastructure, training, maintenance and support. Low IT involved collaboration software communicates collaborative information to all parties involved using the existing IT infrastructure and with little or no training and maintenance, making open collaborative software more diverse and less expensive. This type of collaboration software also manages the ad hoc processes of business collaboration, assisting businesses even when the workload and deadlines create a hectic and disorganized schedule.

This article presents an index of collaboration software technologies to assist businesses in finding collaboration software that works for them. Any given internet search on “groupware" or “collaboration software" will yield millions of results. Knowing what technologies to look for will help whittle down the results to a groupware that works the way businesses work.

literally threads together multiple drafts of a document by placing a tag in the metadata of the document. Each time the document is edited or changed, the changes are tracked. When it comes time to merge versions of the document into the final draft, each version will be accounted for. In addition, those who work on the document will know what changes were made, when they were made, and where and by whom the drafts were saved.

Digital Signature is a signature appended to e-mails sent back and forth with draft attachments during the collaboration process that informs the user which draft it is and by whom it was saved. Finding the latest version of a document is very simple to track.

Version History ties everything together by presenting a visual flowchart outlining the “genealogy" of the document. Each draft is accounted for, and the who, what, when, where, and why of the document and its drafts are always answered.

Merge is usually the final and most difficult step of document collaboration. However, adopting the right collaboration software simplifies this process by allowing you to compare the changes in a document, even when those changes are saved in different locations or in your email account. Merging documents is often synonymous with sifting through document chaos, but collaboration software suites which can manage ad hoc business collaboration simplify the tracking and merging of document drafts.

Conclusion

Businesses move quickly, and collaboration software needs to be able to keep up. Business collaboration can be a messy ad hoc process, and collaboration software needs to be able to manage it. Merging business documents can be confusing and chaotic, and collaboration software needs to be able to simplify it. Digital Thread Technology, Digital Signature, and Version History are technologies that have combined to find a way to work the way businesses do.

Joe Miller is an author of informational articles and online advertisements on business, technology, and health. Information on collaboration software is available at NextPage.com .

(563)

Article Source:


 
Rate this Article: 
 
Group Work and Collaboration
Rated 4 / 5
based on 5 votes
ArticleSlash

Related Articles:

Software As a Service - The Value of Worldwide Collaboration in Minutes

by: Alice Lane (October 23, 2008) 
(Computers and Technology/Software)

Using Collaboration Software to Stay Ahead of the Curve

by: Tia Jones (September 09, 2008) 
(Computers and Technology/Software)

Collaboration Software - Building an Office Without Walls

by: Mike Nielsen (March 18, 2005) 
(Business/Team Building)

Can Group Collaboration Software Meet Business Needs?

by: Joe Miller (June 02, 2005) 
(Computers and Technology/Software)

HIPAA and the Internet: Requirements for Intranet Collaboration Software

by: Rick Mosenkis (April 14, 2006) 
(Internet and Businesses Online/Security)

Groupware: 3 Tips for Sifting Through Collaboration Software Suites

by: Joe Miller (May 02, 2005) 
(Business)

Groupware and Online Collaboration: Collaboration Series #4

by: Joe Miller (August 02, 2005) 
(Computers and Technology/Software)

The Choice of Collaboration

by: Duane Zobrist (April 29, 2008) 
(Self Improvement/Leadership)

Collaboration and Change

by: Carol Kinsey Goman (November 25, 2005) 
(Business/Change Management)

Group Work and Collaboration

by: Chin Pang Wong (March 11, 2008) 
(Reference and Education)