Managing records or documents is a key task in every business. It involves identifying, classifying, storing, circulating and disposing of documents among others. Each of these activities involves multifarious, minor tasks that are often time consuming and costly. This is not such a problem these days though because computers and other technologies are available to make managing of documents easier, less expensive and more convenient.
Generally, transferring of data into a machine-readable form (so that they can be stored electronically) is referred to as data entry. The most familiar way of doing it is by typing. Today, data entry includes other methods such as scanning documents and speech recognition.
The first computer program used to track stored documents and other records is the Document Management System (DMS). Today however, document Management is being used to differentiate imaging from records management focused on capturing images and managing of records, respectively.
Document imaging is the latest technologies used today in order to capture, store and manage documents that are scanned. Scanning documents prove to be more beneficial, as it reduces time spent for the collection of data, and it reduces the size of data files as well. Compared to the scanned images, the electronic documents stored using earlier technology or computer program are prone to changes that require tracking and security authorization.
Transforming the data into document imaging is called data conversion. For an average-sized company, it can be done simply with the use of a scanning machine. A typical scanner can manage to scan twenty-page document in a minute, but a high-speed scanner can do the job faster.
For larger companies with a considerably high volume of documents that need to be stored, document imaging company can be the best solution. These companies provide fast and affordable data conversion services.
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