Effective Teleconferencing For Effective People

 


Visitors: 214

Teleconferencing is, perhaps, the most effective communication breakthrough of the 20th century. The idea is to enable a group (three or more people) interactive communication through an electronic medium between people at different locations!

Teleconferencing is being used in the following forms today:

- Audio conferencing, using telephones

- Video conferencing, using interactive televisions with sound,

- Computer conferencing, using printed communication through computers and keyboards.

Advantages:

Massive cost saving on group meetings that includes cost of traveling, setting up the venue, food, and other related costs.

Meetings are focused and less time is lost.

People and speakers who can’t spare time for face-to-face meetings can participate.

Disadvantages:

The most basic problem with teleconferencing is technical failure. A nightmare for all organizers, teleconferencing also requires basic training or orientation for participants in use of equipment. Teleconferencing is also a hindrance in interpersonal communication required for negotiation and bargaining.

It is also difficult to break ice during a teleconference and establish a rapport between participants. A successful teleconference depends on detailed planning of the event.

The following tips can help you have a better teleconferencing experience:

Plan the Agenda

It is absolutely imperative that you plan your items on the agenda. The agenda itself should be clear, well defined and should spell out the expectations from the participants. Keep in mind the participation and if you expect an input from everyone on every item, then make sure that you have built in enough time for the meeting. Also, suggest to the participants that they go through the agenda before the teleconference.

Technically Sound

It is important that all participants have prior access to dial in number and pass-codes. You must also convey if you are offering a toll-free number. Check all equipment before the conference and ensure that you have a back plan for technology failure.

Getting there

If you are the facilitator, it makes sense to be the first one online. A team-building exercise could help get the meeting to a good start (specifically if the group is diverse and is meeting for the first time!). Be careful to establish the protocol and the talking order to avoid confusion and a situation where one person monopolizes the meeting.

Teleconferencing Etiquette

‘Least disturbance’ should be the decorum of all teleconferences. As a participant it is your responsibility to ensure that you don’t introduce noise in the form of noisy background, buzzing sounds of low quality cordless phones, reception errors of cell phones any other noise like rustling paper or tapping pens. If the calls are long, the organizers must offer breaks at predestined times.

If the call is an international one, be aware of accents and avoid speaking too fast.

Other Tips for Organizers

- Use names to get attention.

- Use more than one speaker to break monologue and boredom.

- Involve everyone and if required go around in circles asking for input.

- During breaks, pair off people to facilitate interaction.

- Share duties, like taking notes, with participants to encourage interaction.

- Do take feedback for which you need to be ready with feedback forms.

The latest conference calling technology news is only a stone's throw away . Don't delay!

(596)
Tags:

Article Source:


 
Rate this Article: 
 
Looking For An Effective Quit Smoking Drug? Opt For One Which Is Clinically ..
Rated 4 / 5
based on 5 votes
ArticleSlash

Related Articles:

The 7 Habits Of Highly Effective People - Do You Know The Difference Between ..

by: Kevin J. John (June 03, 2007) 
(Self Improvement)

Effective PR: It's About People

by: Peter TerHorst (October 12, 2005) 
(Business/Public Relations)

Amazing Teleconferencing Services for People

by: Roy Copeland (July 13, 2006) 
(Communications)

Effective People Search

by: Gerson Moore (December 16, 2008) 
(Legal)

Be Effective In Sales By Understanding People

by: Dirk Zeller (June 12, 2007) 
(Self Improvement/Coaching)

The 7 Habits of Highly Effective People

by: Leandre Leonidas (July 03, 2008) 
(Book Reviews/Self Help)

PPC Advertising - Is It As Effective As People Say?

by: Jim Swank (August 07, 2007) 
(Internet and Businesses Online/PPC Advertising)

What is the Most Effective Way to Invite People to Church?

by: Carey Kinsolving (October 31, 2006) 
(News)

Effective Leadership Requires Effective Communication in Your Dollar Store ..

by: Bob Hamilton (July 08, 2008) 
(Business/Management)

Looking For An Effective Quit Smoking Drug? Opt For One Which Is Clinically ..

by: Charles Greg (January 31, 2007) 
(Health and Fitness)