Even in the modern business world where digital archiving is becoming increasingly prevalent and very much the norm, we still have a long way to go to being completely paperless in the business environment, and many companies find that valuable on-site space is taken up with storing piles of documents. However, there are alternatives that can not only save on space, but also save on time and money too. We’re taking a look at why storing your business archives off-site can make great business sense from both a practical and financial perspective, especially with the abundance of cheap self storage deals available.
When it comes to document archiving there are numerous good reasons not to store all of your important business archives on-site in one place and one of the most important of these reasons is security. Whilst you may have excellent on-site security and a locked room to store everything in, you can’t cater for the eventuality of this being breached and that could end up compromising valuable and sensitive business data, resulting in it getting into the wrong hands or being damaged. However, with an off-site secure document archiving facility, you can have peace of mind that even if you suffer a security breach, fire, flooding or such, your precious business archives will be safe and secure.
Space Saving Advantages
One of the more obvious reasons to choose to put your business archives in an off-site location is to free-up valuable space in your business premises. It’s not surprising that over a long period of time, those backlogs of documents can mount up and end up taking up a lot more space than intended, which could easily be put to more effective use for future business expansion.
Endless Archiving Resources
The other factor to consider with off-site storage for document archiving is that unlike at your business premises, you can have an almost unlimited amount of space made available to you at your convenience, should you need it. This means that if your business is expanding, but you still need to keep hold of old records and data, as well as cater for newer paperwork, you can simply rent a larger storage space to accommodate your demands.
A Cost Effective Solution
Of course, a key factor to consider is the cost implications of storing your business archives elsewhere. Whilst initially you may think that renting a storage space doesn’t make sense as you can keep it on-site, with most storage facilities the monthly/annual rental fees are nominal in comparison to the amount of time and space it would take up in your business to store paperwork, especially if you have to continually re-organise your premises to accommodate the growing mountain of paperwork you have.
With all these aspects to consider, and with so many cheap storage deals available, it’s no wonder that many businesses are looking for effective business document archive storage off-site rather than on-site. Providing you choose a location that’s close and easily accessible to your business, you can have peace of mind that your archived documents are safely, securely and conveniently stored away.