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Tips on preparing your team for a project

Julie Lord

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It does not matter what sort of project you are in charge of, you are going to need to make sure you have a thorough plan and that you have all of the right people on your team. Once you have done this, you need to make sure that your team is prepared. This involves getting your team in the correct habits and ensuring they are able to self-organise as well as deal with any cultural differences. With that being said, read on to discover some important steps in preparing your team for a project.

Ace the first project management meeting

Firstly, you need to quick off the project in the right manner with a killer meeting. This involves setting goals, as well as identifying your team members in regards to the roles they have. You should also explain the plan, define success and address any potential roadblocks. Other important areas to cover include scheduling, tools, working practices, and communication.

Getting your team into the right habits

While some project teams will naturally have the right working habits, you should not assume that this is the case. You need to make sure that you understand everyone’s personalities and encourage the correct working habits. From the most integral members of your team to your project management apprentice, you need to ensure that everyone understands what is expected of them and you need to make sure that you treat everyone equally. Also, leading by example is important. You cannot expect everyone to adapt the right working habits if you do not yourself.

Dealing with differences in terms of culture

Dealing with any cultural differences is a critical step in getting your team prepared. Nowadays, more and more project teams include remote workers from all corners of the world. You, therefore, must bridge cultural differences with sensitivity and sincerity. Make sure that you embrace different learning styles and communication. You also need to respect beliefs and public holidays. It is also advisable to give team members the ability to learn about one and other. Encourage a bit of small chat when communicating via video conferences and instant messages so everyone feels like they know each other.

Make sure your team has the ability to self-organise

The final element of preparing your team involves ensuring they are able to self-organise. They need to be able to adjust their workload and make decisions by themselves. This will lead to improved efficiency, accountability, and employee engagement.

As you can see, there are a number of different steps that you should take in terms of preparing your team for the next project you and they are asked to take on. If you follow the tips above, as we have set them out, you should be able to ensure that all of your team, from the project management apprentice upwards adapt the habits needed for the project as well as having the capacity to organise and manage their own workload. This should bring you all the benefits of a properly planned project, and lead you to project success.


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