A web based time clock is just what it sounds like – a digital time clock that uses a web browser for employees to punch in and out. A web based time clock with sophisticated software for tracking employee payroll data gives businesses the ability to accomplish the task of time and attendance in a more accurate manner. These types of employee time management tools provide additional help in payroll processing, project allocation and employee job costing. In addition, time and attendance software is extremely user-friendly and very easy to navigate even for people with limited computer knowledge.
The term “time clock” is mostly used to describe devices that are designed to record employee payroll data, either mechanically or electronically. Mechanical card punching clocks are only capable of recording employee clock ins and outs. This data is then manually transferred to paper time sheets to be used for payroll purposes. Of course, manual time tracking has many loopholes and inefficiencies, the biggest of which is that it cannot control time theft and buddy punching. These inadequacies have led to the arrival of the web based time clock in the workplace.
Today, electronic time tracking systems have replaced manual time clocks and paper cards. New devices with proximity card readers, smart phone applications and real-time recording enable a business to accurately track employee payroll data. However, it’s time and attendance software that uses biometric fingerprint recognition for identifying employees that has really transformed the way businesses manage payroll. Automated time sheets created with just a few clicks have made these time tracking tools indispensable for small and medium enterprises. Plus, the evaluation of employee productivity, project timelines and payroll processing can all be managed and executed more efficiently with the help of a web based time clock.
The time and attendance software that accompanies these devices has proved to be invaluable in streamlining the business processes of an organization. The automated recording and processing of employee time and attendance data helps businesses optimize their resources and improve productivity at lower costs, thus saving time and money.
Another benefit of time and attendance software is reduced operational costs. Big corporations used to rely on human supervision alone for ensuring employee productivity, and to enforce time and attendance procedures. The additional man-hours needed for this supervision add greatly to the operational costs of any business, and reduce revenues. In addition, human supervision is not always the most effective in controlling time theft as there can be favoritism and biases among employees. A web based time clock that objectively records time and attendance is more cost effective and accurate in tracking employees’ time.