Sometimes, spending money also becomes a part of a job. Depending upon the job position, the company may ask the employee to visit a particular client or a certain place expecting that something beneficial would be done to the company from the visit. He/she will be given a credit-card on behalf of the company, which can be used for all the expenses made during the trip. While some companies may pay their employees direct cash in advance before the the trip, a few other companies may ask to spend money from his/her own pocket and submit the bills at the end of the trip so that the company can reimburse the expenses.
At the end of the trip, whatever may be the transaction, the employee needs to submit all his/her expense bills to the approver so that the company will come to know how the money is spent. This also helps to settle both parties’ (employee and company) expense claims amicably.
Most of the companies do not have a regular mechanism, so that the employee can submit the bills where and when he/she does the expense. Whether the expense is done either by a credit card or by direct cash transaction, there is a need to update the company about the expenses committed either by submitting the bill or by conveying the company that certain expense has been done at the employee's end. Delayed bills submission forces delayed claim settlement. So in order to make this process fast with accuracy and precision, every company needs an expense application where it can display all the do's and don'ts of expense details for the particular employee, set limitations for a particular expense at different role levels, allow scanning and uploading bills, etc. This kind of process not only brings transaction transparency, but also increases company's credibility among the employees.
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