Setting up a new office can be a costly and timely exercise. However, like everything in life, if you create a budget and make sure you know exactly what you want in your new surroundings, you can get things done a lot more efficiently.
Make sure to take into account your staff levels (both current and expected), the size and space of your new office and the actual importance of certain items when planning your new workspace.
• Plan: Work out what is required for your needs right now: desks, computers, storage space and communal areas. This is your minimal furniture required. If you’re moving into a new office, it’s likely that your company is expanding so you may want to make considerations for the incoming staff members too. Buying in bulk can often save you money per unit.
• Design: Putting desks in the office haphazardly doesn’t optimise your space well, so make sure you use your square feet effectively, while still giving your staff the feeling of having a little space. Remember the simple rule of functionality over fashion.
• Discounts: If you decide that you want to buy, and you want to buy new, have a look around various suppliers to see who offers the best deal. Some may have a sale, some may give you a discount for bulk buying, while others might add free delivery and installation.
• Stock: If you own the equipment in your current office, moving that to your new place will save money. However, if the furniture came as part of an operating lease or belongs to someone else, you’ll need to start your shopping from scratch.
• Budget: Once you’ve worked out what you need to get started and grow your company, you need to work out how much it will all cost. If your costs are starting to spiral, you could rent office equipment , rather than cutting back on quality or useful pieces of equipment.
When browsing for office equipment, think carefully about what you actually need. Filing cabinets are perfunctorily added to shopping lists but with e-mail and cloud apps overtaking faxes and printed Word docs, the need to physically store documents is greatly decreased for many offices.
By putting a bit of time into the planning of your new office, it’s possible to get a functional, attractive workspace without stretching your finances too far.
If you're looking for equipment for your new office, an operating lease for equipment could be a great way to keep your business up to speed. Learn more from www.flexicommercial.com. au.