Communicate Effectively With Detailed Operations Manual


Visitors: 147

Streamlining of work is the key to a business’ success; however, the most important factor is coordination between all the departments of a company. In isolation, various divisions may perform amazingly, but how well they coordinate among themselves determines the degree of a business’ success. A detailed operation manual establishes this point of contact among various divisions of a business.

Detailed operations manual refers to a guide that clearly defines all the systems and processes of a company. It has several areas to accommodate of various types of business related information from manufacturing to distribution, for easy access. Detailed operations manuals are gaining rapid popularity because it addresses the most fundamental issue of ‘real-time’ effective communication. It works on a basic concept – the person who creates information is instantly available to the person who is using the information. Thus information, no matter what it is about, spreads smoothly within a company. Sharing of information between various departments make corporate data ubiquitous, which is must for growth.

Uses of Operations Manual:

Companies use such manuals to:

  • Exchange large volumes of data using Electronic Data Interchange (EDI)

  • Share product catalogs exclusively with wholesalers.

  • Collaborate with other companies to develop joint development strategies and training programs

  • Provide or access services provided by one company to a group of other companies. For example, the parent company manages online banking application for its affiliates.

  • Share news of common interest exclusively with collaborators.

    Another important factor leading to the development of outsourcing of detailed operations manual has been the growing complexity of software and software upgrades. Distributing huge, complex applications to the end user has become extremely expensive from a customer service standpoint, and upgrades make the problem worse. In a large company where there may be thousands of desktops, distributing software (even something as simple as a new release of Microsoft Word) can cost millions of dollars. Handling the work to a contractor, however, eliminates most of these headaches.

    Considering the complexities of detailed manual facility, it is best outsource it. Such manuals also serve as a point of inter-company connection. These connections give the companies access to reliable data back up, customers and collaborators worldwide, state-of-the-art data centers with unlimited bandwidth. Most importantly, companies will be able to avail all facilities without any capital investment, software installation, and risk of technological obsolescence.

    In addition to all the above-mentioned quantitative savings, detailed operations manual gives the companies several important quantitative savings that will also be of great benefits to customers of hosted software applications. A few of these quantitative savings include, flexibility, the ability to mitigate risk, the short implementation time, scalability, and the ability to focus on core competencies.

    Alexander Gordon is a writer for - The Small Business Consulting Community. Sign-up for the free success steps newsletter and get our booklet valued at $24.95 for free as a special bonus. The newsletter provides daily strategies on starting and significantly growing a business.

    Business Owners all across the country are joining “The Community of Small Business Owners” to receive and provide strategies, insight, tips, support and more on starting, managing, growing, and selling their businesses. As a member, you will have access to true Millionaire Business Owners who will provide strategies and tips from their real-life experiences.

  • (582)

    Article Source:

    Rate this Article: 
    Tips to Communicate Change Effectively to Staff
    Rated 4 / 5
    based on 5 votes

    Related Articles:

    How to Create an Operations Manual

    by: Stephanie Chandler (April 16, 2005) 

    A Detailed Repair Manual on How to Fix A Xbox 360 Yourself

    by: Jack Bush (December 27, 2009) 
    (Computers and Technology/Games)

    The Best Investment of Time in the Hospitality Or Food Services Industry An ..

    by: Morris E. Brown (June 20, 2008) 

    Voice Over IP - Communicate Effectively

    by: Kristen Kiya (February 15, 2008) 

    How to Communicate Most Effectively Via E-mail

    by: Andrea J. Lee (August 31, 2004) 
    (Internet and Businesses Online)

    8 Ways to Effectively Communicate with Your Partner

    by: Ronald Shepard (June 30, 2006) 
    (Self Improvement)

    Speak Up, How Can You Communicate Effectively At Work?

    by: Ellen Besso (June 20, 2007) 

    How To Communicate Effectively With A Dissatisfied Customer

    by: Jonathan Farrington (November 15, 2006) 

    Management Skills - How To Effectively Communicate with Employees

    by: Jeff M Edwards (April 06, 2008) 
    (Business/Workplace Communication)

    Tips to Communicate Change Effectively to Staff

    by: Sarah Perry (August 06, 2008) 
    (Business/Change Management)