7 Tips for Protecting Your Data

Bette Daoust, Ph.D.

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I was working on a Sunday afternoon putting together information for my next book and working on some graphics to upload to the blueprintBOOKS website to list a couple of white papers when Word shut down, my graphics program aborted and I got the blue screen of death. Well, this has happened in the past and when I rebooted, everything came back up and I only lost a few tidbits of text. This time I was completely wrong - the system had a major crash, my hard drive had totally failed. I still thought this may not be such a big deal as I had some backups. The only problem was the question as to when I had last backed up the system. Was it yesterday or was it a couple of weeks ago?

Finally the computer rebooted, it took 40 minutes to boot up completely. I was now praying that I could recover something! Now to open Outlook. It took another 30 minutes and now I knew I was in deep trouble. Now my life was passing quickly before my eyes.

I thought I was prepared but obviously I was not prepared enough. I did have a good plan in place for such events and I had implemented most of it. My biggest problem was not checking up on the backup process to make sure it was doing everything I wanted automatically - I simply trusted the system. So what can you do to minimize damage from a hard drive crash?

  1. Use a USB drive or some other device to do a full back up each week
  2. Do an incremental backup each day of the week
  3. Keep you contacts and calendar in several places such as a Treo, Plaxo, or other online service
  4. Keep details on projects on CDs - just remember to update the information on a regular basis
  5. Remove old projects and information from your system by burning them to CDs or using other methods
  6. For accounting information, print your reports once a week and place in a binder
  7. Use your backup system to recover documents or if you do not have a backup system in place, you can always “print" your work as you complete it (not really recommended)

Now is the time to put a plan together for backing up your data. I never worry too much about programs as I can always reinstall if I have to. Although there are excellent ghosting software packages around that will save you the trouble.

Today I get my new hard drive installed and will be spending the next day or two reinstalling my programs and getting back to normal. I will certainly make sure all my backup systems are working and that I check to make sure everything is in place.

Bette Daoust, Ph. D. is a speaker, author (over 170 books, articles, and publications), and consultant. She has provided marketing, sales, business development and training expertise for companies such as Peet's Coffee & Tea, Varian Medical Systems, Accenture, Avaya, Cisco Systems to name a few. Dr. Daoust has also done extensive work with small businesses in developing their marketing, training, and operational plans. You may contact Dr. Daoust at http://BizMechanix.com You may also view her latest publications at http://BlueprintBooks.com Dr. Daoust also writes for the National Networker http://theNationalNetworker.com


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