What is Time and Attendance?
Time and attendance is the clock-in and clock-out times of their shifts along with their attendance for their shifts. Other areas of time tracking can consist of tasks, productivity within departments, break and meal times, vacation time, compensation time and sick days. This data can be obtained manually or automatically contingent on the type of management system you acquire.
Why Implement a Employee Time Tracking System?
Screening hours and attendance of employees is a valuable factor of quality workforce management and there are multiple advantages of adopting a time and attendance system. Some of these embody:
- Employees Who are More Accountable
- Decrease in Occurrence of Time Theft
- Fewer Errors in Data Collection
- Vast Array of Tracking Methods
An Increase in Employee Accountability: Monitoring employee hours and attendance is a great way to see to it your place of work offers a greater sense of accountability in its employees. Knowing that their hours are being tracked and their attendance monitored will encourage your employees to be more productive through the day. With a employee attendance monitoring system you can track employee attendance as well as watch departmental productivity levels.
Decrease in Occurrence of Time Fraud:a useful plus of employing a time and attendance system for your business is the decrease of time theft that will follow. With a time and attendance management system in full effect, it will be easier to track your employees’ shifts, as well as their breaks, meal times and changes in shifts. Employees will have a tougher time aiming to take longer breaks or claiming to have worked longer hours as all of this information will probably be automatically retrieved throughout their shift.
Increased Accuracy of Collected Data: Another reason to use employee time and attendance management in your office environment is to better collect employee information. Your HR staff will have to ability to record employee shift times with more legitimacy as this data is composed automatically. This will enable easier recording of payroll information as well. Time and attendance management systems ease the risk for error when receiving employee data. A multitude of time and attendance systems can also be used alongside with software that will help control information for payroll and shift scheduling. This will be a great resource for your human resources department.
Multitude of Tracking Methods: The type of business you look after may reveal what sort of employee attendance tracking method will fit the bill. With a vast number of possibilities to choose from, you will without a doubt find a system that is suited to yourworkplace. If you are a larger corporation, you might want to choose a system that has increased security such as a biometric time and attendance system. However, if you handle a factory or large company that deals with recurring shift changes, a swipe card or punchclock system may work best.
Types of Time and Attendance Systems
As mentioned above, there are a variety of time tracking systems out there on the market today. These systems are available in both manual and automated forms; however, manual systems are usually very behind the times and allow for more error in data collection.
Manual Systems: Typically, manual time and attendance management systems require trained human resource workers to manually monitor and record employee shifts and attendance. These manual system primarily use paper cards that have the employee's shift punched into them by a time stamping machine. To collect the data manually from these paper cards is a rigoroustask that usually takes several days to complete. As a result, manual systems even leave more room for error when compiling and punching in the figures into the system for payroll and determining the wages of employees.
Automated System: Automated time tracking systems are very accurate and little to no time for recording employee data into the system. A couple of examples of automated systems are touch screens, barcode tags, electronic tags, biometric devices, and magnetic card readers. With these accurate systems, usually the data collected during sign-in periods is automatically uploaded into the company‚Äôs computer systems. Some systems that require a staff member to transfer the data via a portable memory device such as a USB key, but that is often the most manual work required with automated systems. Using an automated employee time and attendance system together with time and attendance software can simplify the process even further by automatically inputting the acquired info directly into the payroll system.